March 2024 - Operations Division - lists.northcarolina.edu

Workspace realignment update
by Shannon M Byers 27 Mar '24

27 Mar '24

Sending on behalf of Michael Vollmer Dear Colleagues: We successfully converted the offices to additional meeting rooms on Friday. We are excited about the new space and the potential it provides for increasing communication and collaboration. Now that the changes have been made, I want to follow up last week’s email (attached), with a few updates and reminders on “rules of engagement” for our division. UPDATES: * Rooms 1703 (Darryl’s old office) and 1701 (Maurice’s old office) are now available to reserve for Operations Division team members only. Room 1703 can accommodate 8 people and Room 1701 can accommodate 4 people. Simply reserve these spaces the same way you reserve current conference rooms through Microsoft Outlook. * The other meeting spaces along the Board Room (Diane, Christina, and Lynn’s old offices) will also be added as reservable space. In the meantime, these rooms are drop-in only. We will update you once these rooms are available to reserve. * For flex spaces, removable nametags have been created for you to use when working from the office. The nametags will allow team members to know the flex space is being used for the day. Nametags are in a basket in the flex workspace area. Simply grab your nametag from the basket, place it in the nameplate, and remove your name when you are done for the day. REMINDERS: * During business hours the TEAMS application should always be turned on for chat and phone calls. You need to communicate and coordinate your schedule with your supervisor and be accessible during business hours in our hybrid work environment. * When in virtual meetings, your video should be turned on. * When working at the Dillon, please keep your voice level low given the open floorplan. If you need to take a long call, please use you the designated meeting rooms. * The private spaces are to be used as needed for calls, confidential conversations, and focused work. If you do not need a space for these reasons, please let others use it. As mentioned in last week’s message, we will test this new configuration for the next six months and adjust as we learn, so please let us know what you think. Do not hesitate to reach out to me or your manager if you have any questions about how these pertain to you. Thanks again for all you do every day! Michael

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Parking Validation for TODAY
by Shannon M Byers 26 Mar '24

26 Mar '24

Hi all – For those of you in the office today who need parking validated, please email Kyiah Telfair and Jack Ware for assistance. This is temporary for today as Tami, Kathy, and Kearara are all out of the office. As a reminder, please submit your request as early as possible to validate your parking. You do not need to wait until the end of the day when you are ready to leave to have your parking validated. You can provide either a picture of the ticket or the last six digits of the string of numbers listed under the barcode as illustrated below. Kyiah or Jack will respond to your email once your parking has been validated. If you take your car out for lunch, please remember to submit your second ticket ASAP using the same process. Thanks to Kyiah and Jack for helping us out today! [A barcode on a white paper Description automatically generated] Thank you, Shannon SHANNON BYERS Deputy Chief Operating Officer The University of North Carolina System (919) 843-7338 | smbyers(a)northcarolina.edu<mailto:mjstancill@northcarolina.edu> [Image]<https://www.northcarolina.edu/> www.northcarolina.edu<http://www.northcarolina.edu/>

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Workspace realignment for Operations Division
by Tami Chargois 18 Mar '24

18 Mar '24

Sending on behalf of Michael Vollmer: Dear Colleagues: For those of you in the office on a regular basis, you may have noticed that members of the division’s leadership team, including me, have been sitting in cubicle workspaces for the last few weeks. We have been doing this to understand different ways to make the most efficient use of our available space and prioritize opportunities for communication and collaboration. After conversations with the team, we have decided to test a configuration for the next six months and adjust as we learn. Effective next Monday, March 24, members of the Operations Division will begin working from new cubicles. These changes will allow private offices to be converted into collaborative workspaces and meeting rooms: * Rooms 1701 (Maurice’s office) and 1703 (Darryl’s office) will be refitted as meeting rooms and available for reservation by Operations Division staff only. * Rooms 1730 and 1731 (Michael and Shannon offices) will be used primarily for additional workspace and meeting space for division leadership. * The four offices on the hall outside the Board Room will be available on a first-come, first-serve basis for small group huddles, calls, and focused work. The cubicles in our division will be reassigned to seat teams together and to provide assigned spaces for individuals working in the office at least three days per week. Flex spaces will still be available on a first-come, first-serve basis. See the map here.<https://myapps.northcarolina.edu/hr/download/557/hosting/15601/coo-seating-…> As a reminder, these new private spaces are to be used as needed for calls, confidential conversations, and focused work. If you do not need a space for those reasons, please let others use it. As mentioned, we will test this new configuration for the next six months and adjust as we learn, so please let us know what you think. We will be converting the offices to meeting rooms this coming Friday. I believe this new design will give us great opportunities to see each other when we’re in the office and make the best use of that time, while also making our senior divisional leadership more accessible. I look forward to having new chances to see you all when you’re in the office! Thank you for everything you do each day. Michael

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2024

2023

Operations Division March 2024

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Operations Division March 2024