- HRcouncil - lists.northcarolina.edu

COVID-19 Guidance Updates
by Kathy W Bryant 03 Feb '21

03 Feb '21

Sent on behalf of Matt Brody: TO: Chief Human Resources Officers We have made several updates to the University's existing COVID-19 workplace guidance both for faculty/staff and for HR professionals, largely based on revisions to OSHR and NCDHHS guidance. In general, these updates: * Confirm that institutions should continue to promote remote work to the greatest extent possible. * Clarify that state employees who are able to do so are expected to wear cloth face coverings that cover the nose and mouth at all times while inside campus work sites, unless they are alone in their office or personal space. * Modify the previous references to "high-risk" employees to match the new CDC use of "increased risk." * Discourage sharing University vehicles whenever possible. * Recommend that 65-inch-high partitions be used between workspaces in open areas and/or within six feet of each other. * Confirm that face shields alone are not an acceptable substitute for cloth face coverings. * Modify language related to disciplinary actions for lack of compliance with health and safety procedures. These updates are highlighted in light blue in both attachments to this email (denoted by the word EDITS in both filenames). Clean versions that include all updates are located on the UNC System HR website<https://myapps.northcarolina.edu/hr/hr-professionals/hr-professional-networ…> for your use and/or campus distribution. If you have questions about any of these guidance changes, please talk with your institution's Return to On-Site Work (ROSO) team member or Lynn Duffy. cc: Institutional ROSO Working Group Norma R. Houston KATHY BRYANT Director, Employee Engagement and Development (she/her) UNC System Human Resources 140 Friday Center Drive | Chapel Hill, NC 27517 o: 919.843.5293 | c: 919.616.1871 kwbryant(a)northcarolina.edu<mailto:kwbryant@northcarolina.edu> [email-signature-logo]

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Two-Question Survey: Use of System Office-Generated Salary Ranges
by Keith E. Dupuis 03 Feb '21

03 Feb '21

CHROs, good afternoon! I hope your spring semester is going well. In advance of obtaining definitive data from your upcoming HR Compliance Report, please respond to the survey link below. It contains only two questions looking to confirm whether you use the System Office SAAO-II and IRIT ranges, or whether you develop your own. https://www.surveymonkey.com/r/8PBZWFW Your quick reply is very much appreciated. Please contact me directly with any questions. Best, Keith Keith Dupuis Director of Compensation Programs UNC System Human Resources 140 Friday Center Drive | Chapel Hill NC 27517 T: 919.843.5479 | F: 919.843.2318 kedupuis(a)northcarolina.edu<mailto:kedupuis@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [id:image001.jpg@01D394FD.93FD63D0]

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Black History Month 2021
by Christopher S. Chiron 01 Feb '21

01 Feb '21

FYI, csc From: Wills, Windy <windy.wills(a)nc.gov> Sent: Monday, February 1, 2021 9:20 AM Subject: Black History Month 2021 Good morning, Governor Cooper has proclaimed February 2021 as "Black History Month." Black History Month recognizes and celebrates African American culture and the many contributions Black Americans have made to our nation. Please find attached the proclamation, information about the Annual Black History Month Read-In sponsored by the NC African American Heritage Commission, and other events taking place across the state. We appreciate you sharing this information. Warm regards, Windy A. Wills Diversity & Inclusion Consultant Desk: 984-236-0872 windy.wills(a)nc.gov<mailto:windy.wills@nc.gov> [https://files.nc.gov/ncoshr/documents/Communications/OSHR%20logo%28Blue-Sta…] North Carolina Office of State Human Resources 116 West Jones Street, Raleigh, NC 27603 1331 Mail Service Center, Raleigh, NC 27699-1331 www.oshr.nc.gov<http://www.oshr.nc.gov> Register for job alerts<https://www.governmentjobs.com/careers/northcarolina/jobInterestCards/categ…> and follow us on Facebook<https://www.facebook.com/NCOSHR/> and Twitter<https://twitter.com/work4nc>.

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Memo regarding NC Certified Public Manager Program
by Christopher S. Chiron 01 Feb '21

01 Feb '21

FYI, csc From: Lucas, Jill M <Jill.lucas(a)nc.gov> Sent: Sunday, January 31, 2021 9:04 PM Good evening, everyone. I am sharing the attached memo on behalf of Chief Deputy Glenda Farrell regarding the launch of the NC Certified Public Manager Program recruitment period. Please share as appropriate with your team. If you have questions, please or contact Dr. Reed Altman, Program Director, at reed.altman(a)nc.gov<mailto:reed.altman@nc.gov> or 984-236-1021. Thanks, Jill NOTE: We are teleworking during the COVID-19 State of Emergency. Please excuse any delay in responding to your inquiry. Stay Home, Save Lives: For COVID-19 information and resources in North Carolina, visit https://www.nc.gov/covid19 Jill Warren Lucas Communications Director Desk: 984-236-0802 Cell: 919-218-0044 Jill.lucas(a)nc.gov<mailto:Jill.lucas@nc.gov> [https://files.nc.gov/ncoshr/documents/Communications/OSHR%20logo%28Blue-Sta…] North Carolina Office of State Human Resources 116 West Jones Street, Raleigh, NC 27603 1331 Mail Service Center, Raleigh, NC 27699-1331 www.oshr.nc.gov<http://www.oshr.nc.gov>

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Employee Assistance Program
by Ashley Nicklis 29 Jan '21

29 Jan '21

Hello all, I'm writing to let you know that we will be continuing our Employee Assistance Program with ComPsych, under the terms of our existing contract. There will be no changes at this time to the service or pricing model. We are working to finalize some additional details of the RFP we issued back in 2012 and will be in touch with updates in the near future. Please share this information with the appropriate offices at your institutions. Let me know if you have any questions. Ashley ______________________________________________________________________________________ Ashley Nicklis, PHR, CBP, CCP Assistant Vice President of University Benefits The University of North Carolina System Office 140 Friday Center Drive | Chapel Hill, NC 27517 T: 919-843-4869 | F: 919-843-8945 www.northcarolina.edu<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.northca…> [logo-for-email]

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UPDATE: COVID Spreadsheet, Comp Database, EHRA and SHRA matrices
by Keith E. Dupuis 29 Jan '21

29 Jan '21

Campuses, good afternoon & happy Friday! I have some brief but important updates. 1. We have been asked to collect an additional metric on the COVID monthly template: EHRA and SHRA separations caused by COVID-related unavailability. The updated version is attached. Please remember that monthly spreadsheets are due to me (with Raisa Dunton on copy) by the 10th of every month, so that we may report back to OSHR by the 15th. 1. Those who have been working in the Comp Database within the past week may have noticed a new button at the bottom of the request window -- Create Duplicate. Users can now duplicate an existing request to create a new request with all the same information. This will be helpful when submitting a request very similar to an existing one (for example, an extension of a previously approved temporary supplement), saving the time and effort to complete some data fields. While employee, salary, and position information may end up remaining the same, please do not carry over the identical justification statement. The justification should be updated to reflect current conditions/needs. Also note that if the request being copied was created before recent changes to the system, some required fields may be blank and an error message will appear if users try to submit the request without completing those fields. We hope you find this enhancement helpful. Let Keith or Eric know if you have any questions. 1. We have made some very brief updates to the EHRA and SHRA pre-approval matrices stored on this page: https://myapps.northcarolina.edu/hr/class-comp/consultation/. The changes simply clarify existing policy. For those of you unfamiliar with the matrices, you'll find them a strong source of information on the pre-approval process. Best, Keith Keith Dupuis Director of Compensation Programs UNC System Human Resources 140 Friday Center Drive | Chapel Hill NC 27517 T: 919.843.5479 | F: 919.843.2318 kedupuis(a)northcarolina.edu<mailto:kedupuis@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [id:image001.jpg@01D394FD.93FD63D0]

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FW: Current Executive Order Extended To 2/28
by Kathy W Bryant 27 Jan '21

27 Jan '21

CHROs: As you may have heard, today Governor Cooper extended the current modified Stay at Home Order through Feb. 28 at 5 p.m. Please see below and attached for additional information. This information is also being sent to your campus Return to On-Site Work coordinators. Thanks, Kathy From: Norma R Houston <nrhouston(a)northcarolina.edu<mailto:nrhouston@northcarolina.edu>> Date: Wednesday, January 27, 2021 at 2:49 PM To: "UNCCOS(a)lists.northcarolina.edu<mailto:UNCCOS@lists.northcarolina.edu>" <UNCCOS(a)lists.northcarolina.edu<mailto:UNCCOS@lists.northcarolina.edu>> Cc: Andrew T Tripp <attripp(a)northcarolina.edu<mailto:attripp@northcarolina.edu>>, Jennifer H Haygood <jhhaygood(a)northcarolina.edu<mailto:jhhaygood@northcarolina.edu>>, Jonathan Pruitt <jpruitt(a)northcarolina.edu<mailto:jpruitt@northcarolina.edu>>, Kimberly van Noort <kpvannoort(a)northcarolina.edu<mailto:kpvannoort@northcarolina.edu>>, Bart Goodson <sbgoodson(a)northcarolina.edu<mailto:sbgoodson@northcarolina.edu>>, "Andrew P. Kelly" <apkelly(a)northcarolina.edu<mailto:apkelly@northcarolina.edu>>, "Bethany D. Meighen" <bdmeighen(a)northcarolina.edu<mailto:bdmeighen@northcarolina.edu>>, "Enarson, Cam" <cam_enarson(a)med.unc.edu<mailto:cam_enarson@med.unc.edu>>, Frederick E Sellers <fesellers(a)northcarolina.edu<mailto:fesellers@northcarolina.edu>>, "Brent T. Herron" <bherron(a)northcarolina.edu<mailto:bherron@northcarolina.edu>>, "Matthew S. Brody" <msbrody(a)northcarolina.edu<mailto:msbrody@northcarolina.edu>> Subject: Current Executive Order Extended To 2/28 Greetings Chiefs: This afternoon the Governor issued Executive Order 189 which extends the current modified Stay at Home order (EO 181) to Feb 28 at 5:00pm. There are no changes to any of the restrictions currently in place (such as mandatory face coverings, 10:00pm curfew, mass gathering restrictions, occupancy limits, and late-night alcohol ban). I’ve attached a copy of EO189 for your convenience. If you need to refresh your memory about the modified Stay at Home restrictions, please see these FAQs: https://files.nc.gov/governor/documents/files/EO-181-FAQ.pdf Please let me know if you have any questions and thanks for all you do, Norma Norma Houston Chief of Staff The University of North Carolina System 910 Raleigh Road Chapel Hill, NC 27515<x-apple-data-detectors://1/0> nrhouston(a)northcarolina.edu<mailto:nrhouston@northcarolina.edu> www.northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D6F4BB.BF925BB0] Individually Remarkable, Collectively Extraordinary E-mails sent to or from this e-mail address that relate to public business are public records and may be subject to public access under the North Carolina public records law.

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State COVID Vaccination Distribution Plan Update
by Kathy W Bryant 26 Jan '21

26 Jan '21

Sent on behalf of Matthew Brody: TO: Chief Human Resources Officers FROM: Matthew S. Brody, Senior Vice President for Human Resources Attached is information provided by the NC Department of Health and Human Services (DHHS) providing further information about the state's COVID vaccination distribution plan and specifically, Group 3 in the priority list. Group 3 includes frontline essential workers in higher education. According to the attached guidance, a "frontline essential worker" is someone who must be in-person at their place of work. At this time we do not have any additional information about Group 3. Questions such as how an employer identifies employees who "must be in-person" at the workplace, if such classifications will require verification for purposes of vaccine eligibility, and whether such classifications apply to full-time versus part-time employees (or those who might need to perform their duties on-site for only a portion of their work duties) may get clarified with future DHHS guidance. The state is still vaccinating individuals in Group 1 (health care workers) and Group 2 (persons aged 65 or older). Campus employees who fall into either of these groups are eligible for the vaccine now. For those who qualify under Group 3 or later groups, there is no way to predict with certainty when DHHS will move the state into these additional groups. NC DHHS has created a web-based tool ("Find My Group<https://findmygroup.nc.gov/>") to assist individuals in identifying which group they qualify under. The tool includes an option to enter contact information to receive notification when you are eligible for vaccination. Note that the timing of eligibility does not guarantee an appointment for the vaccine. More information about COVID vaccines is available on the NC DHHS website at https://covid19.ncdhhs.gov/vaccines. cc: Norma R. Houston Institution Return to On-Site Work Coordinators KATHY BRYANT Director, Employee Engagement and Development (she/her) UNC System Human Resources 140 Friday Center Drive | Chapel Hill, NC 27517 o: 919.843.5293 | c: 919.616.1871 kwbryant(a)northcarolina.edu<mailto:kwbryant@northcarolina.edu> [email-signature-logo]

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FW: 2021 EEO Planning Info
by Christopher S. Chiron 26 Jan '21

26 Jan '21

FYI CHRIS CHIRON Associate Vice President for Policy, Programs, and Planning and University Equal Opportunity Officer UNC System Human Resources 140 Friday Center Drive | Chapel Hill NC 27517 c: 919.907.0220 | f: 919.843.2318 cschiron(a)northcarolina.edu<mailto:cschiron@northcarolina.edu> www.northcarolina.edu<https://na01.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.northca…> [cid:image001.jpg@01D4BA53.20F5AB50] From: Wills, Windy <windy.wills(a)nc.gov> Sent: Tuesday, January 26, 2021 9:51 AM Subject: [External] 2021 EEO Planning Information EEO Officers, Please see attached information from the 1/14/21 EEO Officers Meeting: 2021 EEO Instruction and Format Guide EEO Officer Meeting PowerPoint Presentation 1.14.21 Training Calendar Jan - Aug 2021 2021 Consultant Listing Reference this message as the documents mentioned during the EEO Officers meeting are attached to this email. Please feel free to contact me or Gina Streaty if you have any questions during this process. Windy A. Wills Diversity & Inclusion Consultant Desk: 984-236-0872 windy.wills(a)nc.gov<mailto:windy.wills@nc.gov> [https://files.nc.gov/ncoshr/documents/Communications/OSHR%20logo%28Blue-Sta…] North Carolina Office of State Human Resources 116 West Jones Street, Raleigh, NC 27603 1331 Mail Service Center, Raleigh, NC 27699-1331 www.oshr.nc.gov<http://www.oshr.nc.gov> Register for job alerts<https://www.governmentjobs.com/careers/northcarolina/jobInterestCards/categ…> and follow us on Facebook<https://www.facebook.com/NCOSHR/> and Twitter<https://twitter.com/work4nc>. [https://files.nc.gov/ncoshr/documents/HTMLEmailImages/C19-KnowWs-TWFB.jpg] ________________________________ Email correspondence to and from this address may be subject to the North Carolina Public Records Law and may be disclosed to third parties by an authorized state official.

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HR COUNCIL CONFERENCE CALL - COVID19 - Updates
by HR Master Calendar 22 Jan '21

22 Jan '21

Join Zoom Meeting https://northcarolina-edu.zoom.us/j/95070447864 Meeting ID: 950 7044 7864 Password: 827566 Dial by your location +1 929 436 2866 US (New York) Find your local number: https://northcarolina-edu.zoom.us/u/adGoyDMGkQ

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