- Ga_hrdm_campus_communications - lists.northcarolina.edu

HRDM Reminders and Updates - August 2021

by Martina P. Gargard

Good Morning, I have cancelled the HRDM campus call for Monday, August 23. Please see below for reminders and updates. * HRDM August Due Date o Tuesday, August 31st * 2021 PDF Preparation o The October HRDM submission is used to create the annual PDF dataset. o The PDF is used by the System Office for all official HR reporting, such as IPEDS and AAUP. o Now would be a good time to start running the PDF verification reports in HRDM HRDM >> Reports >> PDF Validations. o You can also check your data in the other monthly PDF datasets HRDM >> Reports >> Stock Reports >> 2019 Personnel Data File (PDF) & Later >> PDF Currently Open Submission >> PDF Last Closed o Check and cleanup your data in advance of the October snapshot closing to make sure everything is correct. o This will enable the System Office to create the 2021 PDF on time. * Annual Enhancements for 2022 We are currently gathering requirements for the HRDM 2022 enhancements. You can submit your suggestions for enhancements and new features to hrdm(a)northcarolina.edu<mailto:hrdm@northcarolina.edu>. Please submit your requests by September 20th. * Submit help tickets to hrdm(a)northcarolina.edu<mailto:hrdm@northcarolina.edu>. Please include the HRDM instance in the ticket - DEV, QA, PRD, or Redshift. * Next call: Monday, September 27th Thanks, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D66BFC.C2D751B0] Individually Remarkable, Collectively Extraordinary

3 weeks, 1 day

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Canceled: HRDM Campus Call: Jan - Dec

by Martina P. Gargard

[Image removed by sender. https://d24cgw3uvb9a9h.cloudfront.net/static/94123/image/new/ZoomLogo_110_2…]<https://zoom.us/> Hi there, Martina Gargard is inviting you to a scheduled Zoom meeting. Join Zoom Meeting<https://northcarolina-edu.zoom.us/j/2315765224> Phone one-tap: US: +19294362866,,2315765224#,,,,,,0#,,826342#<tel:+19294362866,,2315765224#,,,,,,0#,,826342#> or +13017158592,,2315765224#,,,,,,0#,,826342#<tel:+13017158592,,2315765224#,,,,,,0#,,826342#> Meeting URL: https://northcarolina-edu.zoom.us/j/2315765224 Meeting ID: 231 576 5224 Passcode: 7RUbps Join by Telephone For higher quality, dial a number based on your current location. Dial: US: +1 929 436 2866 or +1 301 715 8592 or +1 312 626 6799 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Meeting ID: 231 576 5224 Passcode: 826342 International numbers<https://northcarolina-edu.zoom.us/u/aeFvzKma6w> Join from an H.323/SIP room system H.323: 162.255.37.11 (US West) 162.255.36.11 (US East) 115.114.131.7 (India Mumbai) 115.114.115.7 (India Hyderabad) 213.19.144.110 (Amsterdam Netherlands) 213.244.140.110 (Germany) 103.122.166.55 (Australia) 64.211.144.160 (Brazil) 69.174.57.160 (Canada) 207.226.132.110 (Japan) Meeting ID: 231 576 5224 Passcode: 826342 SIP: 2315765224(a)zoomcrc.com<mailto:2315765224@zoomcrc.com> Passcode: 826342

3 weeks, 1 day

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HRDM Up and Running with 2021 Changes

by Martina P. Gargard

Good Morning, The System Office has completed the HRDM 2021 PRD migration and validations, and the system is up and running. Campuses can now install the 2021 changes into their production instances, and begin July submissions to HRDM PRD. We apologize for the delay. Regards, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D66BFC.C2D751B0] Individually Remarkable, Collectively Extraordinary

2 months

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HRDM Reminders and Updates - June 28, 2021

by Martina P. Gargard

Good Afternoon, Please see the HRDM updates and reminders below. * 2021 Enhancements Go Live o HRDM June Due Date - Wednesday, June 30th. - Please try to close early/on time so we can start migration of the 2021 enhancements. o Go Live Migration Schedule - 7/1: System Office PRD migration (assuming all campuses have closed June) - 7/1: Pilot campuses PRD migration - 7/1: System Office and pilot campuses validation - 7/6: Notify all other campuses to begin PRD migration - All campuses should open July submissions early to make sure everything is working as expected * SHRA Performance Ratings Due date for the SHRA ratings has been changed from June to July for all campuses. Please continue to work on your ratings and have them ready for July. We have updated the due date in HRDM and the June submissions are now showing the performance warnings. You will see the errors when you run the July submissions. This change is only for 2021, the SHRA performance due date will revert to the June submission in 2022. We have had some inquiries about when the HRDM Performance Ratings are due. This information is already in HRDM, and you can view it in the dictionary. Go to HRDM >> Dictionary >> Dimensions >> PERF DATE - Performance rating due. [cid:image006.jpg@01D76C36.A1B163F0] - CLOSE MONTH: end of performance cycle for the campus employee type - CLOSE DATE: end date of performance cycle for the campus employee type - DESCRIPTION: campus and employee type - WARNING START: period when HRDM shows performance warnings for the campus employee type - ERROR START (RATINGS DUE): period when HRDM shows errors, and ratings are due for the campus employee type * Shared Service Campuses HRDM-Banner Baseline Mapping Document For the Shared Service Campuses, we have created a baseline mapping document that shows the flow of data from your Banner ERP form, tab, field and GTVSDAX configuration, to the related HRDM field for each datafeed. The document is currently in PRD and can be accessed on the Documents page. You can use it in troubleshooting HRDM issues, as it links the affected HRDM field to the Banner data source. [cid:image007.jpg@01D76C36.A1B163F0] * PDF 2021 Updates Academic Rank IPEDS - Change will be to apply the re-ranking logic to all employees, not just employees in SOC code 251000. Instructional Staff Indicator IPEDS -Employees who are SOC_CODE_PRIMARY=251000 and have empl_faculty_category_code values of '3-Research' or '4-Public Service' need to be coded as 0-Not Instructional Staff. These employees are considered non-instructional staff in IPEDS HR. Employee Faculty Indicator- Logic currently uses FTE_EMPLOYEE_TOTAL >=.97 to flag full-time faculty, should be >=.98 or greater to be consistent with EMPLOYEE_FULL_PART_TIME_IPEDS Employee Faculty Category (this may need more discussion with HRDM) - Institutions have said there is already a validation for this, but there are employees in the PDF with a SOC_CODE_PRIMARY = 251000 and a missing value for EMPL_FACULTY_CATEGORY_CODE. We'd like to request that this be an error. Empl_faculty_category is used in the derivation logic for various PDF fields and in most parts of the IPEDS HR survey. * Submit help tickets to hrdm(a)northcarolina.edu<mailto:hrdm@northcarolina.edu>. Please include the HRDM instance in the ticket - DEV, QA, PRD, or Redshift. * Next call: Monday, July 26th. Thanks, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D66BFC.C2D751B0] Individually Remarkable, Collectively Extraordinary

2 months, 2 weeks

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HRDM is up and running

by Martina P. Gargard

Good Afternoon, The issues have been resolved and HRDM is up and running. Thanks, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D66BFC.C2D751B0] Individually Remarkable, Collectively Extraordinary

2 months, 2 weeks

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HRDM is down

by Martina P. Gargard

Good Afternoon, The System Office is experiencing some database issues that is affecting HRDM PRD, QA and DEV. Our IT resources are working to fix it. We will notify you as soon as this is resolved and you can start running your submissions again. Sorry for the inconvenience. Regards, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D66BFC.C2D751B0] Individually Remarkable, Collectively Extraordinary

2 months, 2 weeks

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HRDM Updates - 2021 Enhancements and SSC Baseline Mapping Document

by Martina P. Gargard

Good Morning, Please see the HRDM updates below. * 2021 Enhancements o QA Migration The 2021 enhancements have been migrated to QA, and you can start testing QA submissions. For campuses that use only the DEV environment, you can continue testing in DEV. The changes are in both environments. o HRDM June Due Date - Wednesday, June 30th. - Please try to close early/on time so the System Office can start PRD migration of the 2021 enhancements. o Go Live Migration Schedule - 7/1: Begin System Office PRD migration. - 7/1: PRD migration for pilot campuses. - 7/1: System Office and pilot campuses begin validation. - 7/5: Notify all other campuses to begin PRD migration. - All campuses should open July submissions early to make sure everything is working as expected. * Shared Service Campuses HRDM-Banner Baseline Mapping Document For the Shared Service Campuses, we have created a baseline mapping document that shows the flow of data from your Banner ERP form, tab, field and GTVSDAX configuration, to the related HRDM field for each datafeed. The document is currently in PRD and can be accessed on the Documents page. You can use it in troubleshooting HRDM issues, as it links the affected HRDM field to the Banner data source. [cid:image002.jpg@01D76297.0F2EFB80] Thanks, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D66BFC.C2D751B0] Individually Remarkable, Collectively Extraordinary

2 months, 3 weeks

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HRDM Reminders and Updates - June 2021

by Martina P. Gargard

Good Afternoon, Please see the HRDM updates below. I would appreciate your response about the QA migration as soon as possible. * 2021 Enhancements Go Live * QA Migration The System Office is finalizing testing of the 2021 enhancements in DEV, and would like your permission to install the changes in QA early next week for final testing and preparation for go live. That means you will not be able to use QA for any production related testing until after go live in July. Please respond with your approval by Tuesday, 6/15. If we do not hear from you, we will assume that you approve of the migration. If there are objections to the QA migration, we will refresh DEV with the May data, and everyone can run the June submissions to test in DEV. * HRDM June Due Date - Wednesday, June 30th. - Please try to close early/on time so we can start migration of the 2021 enhancements. * Go Live Migration Schedule - 7/1: Begin System Office PRD migration. - 7/1: PRD migration for pilot campuses. - 7/1: System Office and pilot campuses begin validation. - 7/5: Notify all other campuses to begin PRD migration. - All campuses should open July submissions early to make sure everything is working as expected. * SHRA Performance Ratings Due date for the SHRA ratings has been changed from June to July for all campuses. Please continue to work on your ratings and have them ready for July. We have updated the due date in HRDM and the June submissions are now showing the performance warnings. You will see the errors when you run the July submissions. This change is only for 2021, the SHRA performance due date will revert to the June submission in 2022. We have had some inquiries about when the HRDM Performance Ratings are due. This information is already in HRDM, and you can view it in the dictionary. Go to HRDM >> Dictionary >> Dimensions >> PERF DATE - Performance rating due. [cid:image001.jpg@01D75E04.59CF31B0] - CLOSE MONTH: end of performance cycle for the campus employee type - CLOSE DATE: end date of performance cycle for the campus employee type - DESCRIPTION: campus and employee type - WARNING START: period when HRDM shows performance ratings warnings for the campus employee type - ERROR START (RATINGS DUE): period when HRDM shows errors, and ratings are due for the campus employee type * Submit help tickets to hrdm(a)northcarolina.edu<mailto:hrdm@northcarolina.edu>. Please include the HRDM instance in the ticket - DEV, QA, PRD, or Redshift. * Next call: Monday, June 28th Thanks, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D75E04.59CF31B0] Individually Remarkable, Collectively Extraordinary

3 months

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HRDM Reminders and Updates - May 2021

by Martina P. Gargard

Good Afternoon, Please see the below updates regarding HRDM and Monday's call. * HRDM Due Date Friday, 5/28th * PLEASE NOTE: Monday's regular monthly meeting is cancelled, but we are keeping the time for anyone with questions about the 2021 enhancements. We will be available to discuss any issues, updates and clarifications with you. * 2021 Enhancements o Please check the Change Control Document to make sure you are aware of any requirement clarifications. o UNCSO campus development is complete and campuses have been notified to begin development/testing their changes. o Shared Service Campuses baseline code was released on Wednesday, 4/21. Shared Service Campuses should begin implementing and testing the new code. o UNCSO internal development and testing are ongoing. * Submit help tickets to hrdm(a)northcarolina.edu<mailto:hrdm@northcarolina.edu>. Please include the HRDM instance in the ticket - DEV, QA, PRD, or Redshift. * Next call: Monday, June 28th Thanks, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D66BFC.C2D751B0] Individually Remarkable, Collectively Extraordinary

3 months, 3 weeks

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HRDM Reminders and Updates - April 2021

by Martina P. Gargard

Good Morning, I have cancelled our campus call for Monday, April 26. Please see below for a few reminders and updates. * HRDM Due Date Friday, April 30th * 2021 Enhancements o Please check the Change Control Document to make sure you are aware of any requirement clarifications. o UNCSO campus development is complete, and campuses have been notified to begin development/testing their changes. o Shared Service Campuses baseline code was released on Wednesday, 4/21. Shared Service Campuses should begin implementing and testing the new code. o UNCSO internal development and testing are ongoing. * Submit help tickets to hrdm(a)northcarolina.edu<mailto:hrdm@northcarolina.edu>. Please include the HRDM instance in the ticket - DEV, QA, PRD, or Redshift. * Next call: Monday, May 24th Thanks, Martina _____________________________________ Martina Gargard Sr. HR Business Analyst UNC System Human Resources 910 Raleigh Road | Chapel Hill, NC 27514 T: 919.962.1273 | C: 919.244.8809 | F: 919.843.5477 mpgargard(a)northcarolina.edu<mailto:mpgargard@northcarolina.edu> northcarolina.edu<http://www.northcarolina.edu/> [cid:image002.png@01D66BFC.C2D751B0] Individually Remarkable, Collectively Extraordinary

4 months, 3 weeks

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2021

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Ga_hrdm_campus_communications