EM February 2021

em@lists.northcarolina.edu

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4 discussions

FW: Additional UNC Campus Vaccination Clinic Resources
by Frederick E Sellers 08 Feb '21

08 Feb '21

EMs, Please see the two attachments for situational awareness. Additionally, as a reminder, both Witt O'Brien's and NCEM will be on the call this Thursday to discuss re-imbursement of funds directed at the vaccine efforts. Please forward any questions you may have by COB tomorrow to allow the two representatives listed below an opportunity to research if necessary: Mary Glasscock mary.glasscock@ncdps<mailto:mary.glasscock@ncdps> Public Assistance Supervisor Emergency Management Recovery - Public Assistance NC Department of Public Safety Valerie Philipp VPhilipp(a)wittobriens.com<mailto:VPhilipp@wittobriens.com> Associate Managing Director Witt O'Brien's Thanks - Fred Sellers FREDERICK E. SELLERS Senior Associate Vice President for Safety and Emergency Operations P.O. Box 2688 | Chapel Hill, North Carolina 27515-2688 p: (919) 962-6018 c: (919) 903-2568 fesellers(a)northcarolina.edu<mailto:fesellers@northcarolina.edu> www.northcarolina.edu<http://www.northcarolina.edu/> [email-signature-logo] From: Norma R Houston <nrhouston(a)northcarolina.edu> Sent: Thursday, February 4, 2021 6:11 PM To: Frederick E Sellers <fesellers(a)northcarolina.edu>; Brent T. Herron <bherron(a)northcarolina.edu>; Enarson, Cam <cam_enarson(a)med.unc.edu>; Bethany D. Meighen <bdmeighen(a)northcarolina.edu>; Katherine C Lynn <kclynn(a)northcarolina.edu>; Michael R. Delafield <mrdelafield(a)northcarolina.edu>; Seth Riggins <sriggins(a)northcarolina.edu>; thomas.shanahan(a)unchealth.unc.edu; Tilson, Hugh Hanna Jr <hugh_tilson(a)ncahec.net>; Forcina, Jill Marie <jill_forcina(a)ncahec.net>; Ziegler, Emily <Emily.Ziegler(a)unchealth.unc.edu> Cc: Sprayberry, Mike <Mike.Sprayberry(a)ncdps.gov>; Graney, Justin <Justin.Graney(a)ncdps.gov>; 'Mallick, Aditi' <Aditi.Mallick(a)dhhs.nc.gov>; Wilson, Walker <Walker.Wilson(a)dhhs.nc.gov>; Norma R Houston <nrhouston(a)northcarolina.edu> Subject: Additional UNC Campus Vaccination Clinic Resources Importance: High Greetings: Attached and below are 3 resources related to UNC campus COVID vaccination clinic planning that will be helpful for those of our campuses engaged in this effort. 1. NCEM NC Mass Vaccination Plan Concept of Operations v4 - Our friends at NCEM have revised and updated the previous draft Con Ops plan. 2. Friday Center Vaccine Operations Plan - UNC Health has graciously shared its operations plan for its highly successful Friday Center vaccination clinic. 3. Dave Weldon at UNCA shared a very helpful video of the vaccination clinic operating at Blue Ridge Community College in partnership with Pardee Hospital (which is part of the UNC Health System): https://www.youtube.com/watch?v=SUMMi2GSm8g&feature=youtu.be Please share with your appropriate affinity groups. Thanks for all you do! Norma Norma Houston Chief of Staff The University of North Carolina System 910 Raleigh Road Chapel Hill, NC 27515<x-apple-data-detectors://1/0> nrhouston(a)northcarolina.edu<mailto:nrhouston@northcarolina.edu> www.northcarolina.edu<http://www.northcarolina.edu/> [cid:image001.png@01D6FB1F.F97F8450] Individually Remarkable, Collectively Extraordinary E-mails sent to or from this e-mail address that relate to public business are public records and may be subject to public access under the North Carolina public records law.

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FW: em@lists.northcarolina.edu post from lmmayer@northcarolina.edu requires approval
by Frederick E Sellers 04 Feb '21

04 Feb '21

FREDERICK E. SELLERS Senior Associate Vice President for Safety and Emergency Operations P.O. Box 2688 | Chapel Hill, North Carolina 27515-2688 p: (919) 962-6018 c: (919) 903-2568 fesellers(a)northcarolina.edu www.northcarolina.edu

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FW: [External] FW: SCH Directors/EMs Call Agenda - 2/4
by Frederick E Sellers 03 Feb '21

03 Feb '21

FYI FREDERICK E. SELLERS Senior Associate Vice President for Safety and Emergency Operations P.O. Box 2688 | Chapel Hill, North Carolina 27515-2688 p: (919) 962-6018 c: (919) 903-2568 fesellers(a)northcarolina.edu<mailto:fesellers@northcarolina.edu> www.northcarolina.edu<http://www.northcarolina.edu/> [email-signature-logo]

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FW: [External] FEMA and Vaccination Cost Recovery
by Frederick E Sellers 01 Feb '21

01 Feb '21

EMs, Please see the email below and the attached information regarding recent guidance from FEMA on eligible vaccination expenditures. If your institution has qualifying costs and needs assistance with a FEMA project submission, please contact your Witt O'Brien's consultant, if needed/desired. Thanks - Fred Sellers FREDERICK E. SELLERS Senior Associate Vice President for Safety and Emergency Operations P.O. Box 2688 | Chapel Hill, North Carolina 27515-2688 p: (919) 962-6018 c: (919) 903-2568 fesellers(a)northcarolina.edu<mailto:fesellers@northcarolina.edu> www.northcarolina.edu<http://www.northcarolina.edu/> [email-signature-logo] From: Valarie Philipp <VPhilipp(a)wittobriens.com> Sent: Friday, January 29, 2021 4:11 PM To: Joyce D. Boni <jdboni(a)northcarolina.edu>; Edward R. Purchase <erpurchase(a)northcarolina.edu>; Katherine C Lynn <kclynn(a)northcarolina.edu> Cc: Frederick E Sellers <fesellers(a)northcarolina.edu> Subject: [External] FEMA and Vaccination Cost Recovery [CAUTION: External email. Do not click links or open attachments unless verified. Send all suspicious email as an attachment to spam(a)northcarolina.edu<mailto:spam@northcarolina.edu>] Good Afternoon- Per our call this afternoon I wanted to provide a summary of the FEMA vaccination guidance that has been released and its relation to the potential reimbursement opportunity from FEMA to share with sites. First, the latest set of pertinent FEMA guidance for reference, these are coming out first as vaccinations are FEMA's number one priority at the moment: 1. 1/22/21 FEMA update indicating vaccination costs starting 1/21/21 and through 9/30/21 to be funded at 100% Federal share 2. 1/25/21 FEMA commitment to expedite projects for stated vaccination costs, etc. This document includes a list of eligible vaccination expenditures that could be incurred. There is a statement in this document that reads: Additionally, FEMA's Public Assistance program will provide reimbursement to state, local, tribal, territorial governments and the District of Columbia for the safe opening and operation of eligible schools, child-care facilities, healthcare facilities, non-congregate shelters, domestic violence shelters, transit systems and other eligible applicants. This reimbursement will include funds to increase COVID-19 testing and vaccines. Note we have no additional guidance or interpretation of this statement from FEMA nor have we seen any changes physically implemented as of yet. 1. Please remember that all costs incurred as related to vaccinations are subject to standard FEMA policy and guidelines and there are no deviations from labor eligibility nor relaxing of required supporting documents or Federal procurement compliance in this process. Second, attached is a FEMA Template to help create a narrative for an expedited FEMA project application for vaccination estimated costs. Third, here are the basic components that could be presented to FEMA along with the narrative, as relevant and there could be others, to complete a cost estimate for an expedited vaccination project: 1. Site setup costs - initial costs 2. Call center costs 3. Vaccine site daily costs including labor and supplies such as these elements: Job Titles/Function Hourly Rate Hrs per day Total per day Team Lead [CONTRACT inc. lodging/per diem] - Physician Deputy Team Lead [CONTRACT inc. lodging/per diem] - Epidemiologist Security personnel Traffic control Vaccinators [CONTRACT inc. lodging/per diem] Pharmacists [CONTRACT inc. lodging/per diem] Nurse's Aides (Vaccine preparers) [CONTRACT inc. lodging/per diem] Medical Screeners Supply Managers IT Support EMT [CONTRACT inc. lodging/per diem] General staff Logistics Specialists Forms Distribution Staff Orientation/Personnel Clinic Flow; Reviewers/Billing Clinic Manager Translators Float Staff Legal Affairs Officers Materials Cost per Unit Units per day Total Cost per day Needles Syringes Alcohol prep pads Surgical Masks Face Shields Band-aids Gloves Sharp containers Antihistamines ($7.98 per box) Epi-pens First aid kit Blood pressure measuring device Light source to examine mouth and throat Oxygen Stethoscope Timing device for measuring pulse Tongue depressors Tourniquet Cost Estimate Notes: 1. If there are any anticipated insurance proceeds for vaccination administration, these can be deducted off the total estimated cost. 2. FEMA will require an estimate for Day 1 through 1/20/2021 for one Project Applicant funded at 75% Federal cost share. 3. FEMA will require a separate Project Application starting on 1/21/2021 through 4/20/2021 (90-day max increments at a time) I am happy to discuss any additional information needed in order to present this to the sites if needed. Sincerely, Valarie VALARIE PHILIPP ASSOCIATE MANAGING DIRECTOR [Witt O'Brien's] 2200 Eller Drive | Ft. Lauderdale FL 33316 M: +1 954 644 2202 wittobriens.com<http://www.wittobriens.com/> 24/7 Emergency: +1 985 781 0804 [Linkedin icon]<https://www.linkedin.com/company/witt-o%27brien%27s>[Facebook icon]<https://www.facebook.com/WittObriensLLC>[Twitter icon]<https://twitter.com/wittobriens?lang=en>[Youtube icon]<https://www.youtube.com/channel/UCEDvPR5t3W-H-7owrVXXnRA>

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EM February 2021